What is SAM?

What is SAM?

SAM (Software Asset Management) is the process and procedures backed by industry standards to manage software as you would any other valuable company asset to provides economic, security and performance benefits. Poor software management robs companies of the full value of the productivity and efficiency of software. Good software management matches the organization with the needs of the company and individuals. Poor software management can also easily mask unlicensed software, which is the installation or use of unauthorized copies of software.


Benefits

  • Reduce software costs through:
    • Matching license purchases with actual utilization.
    • Purchase of upgrades only where required.
  • Obtain the best software to match business requirements.
  • Access to out-of-date and current software for archival or disaster recovery purposes.
  • Avoidance of costly litigation, settlements or fines from the use of unlicensed software.

Risks

  • Over paying for software licenses due to:
    • Purchasing more than required.
    • Paying for support when the underlying product has been uninstalled.
    • Upgrading software that is not utilized.
  • Security and data vulnerability from the installation of unknown and unauthorized software.
  • Costly litigation, settlements and fines from the use of unlicensed software.
6 Tips for Ensuring Software Compliance in the Workplace

Education goes a long way in reducing unlicensed software in the workplace.  Having policies and procedures in place, commonly called Software Asset Management (SAM), can dramatically reduce the risks associated with unlicensed software (fines, malware and increased support costs) and increase benefits (ability to update, more standardization and lower IT support costs). 

How can you prevent unlicensed software from appearing in your workplace? Take these steps.


  1. 1. Read the BSA Guide to Software Management.

  2. 2. Establish office policies for purchasing software and respecting intellectual property rights.

  3. 3. Explain to employees the importance of protecting computers from unlicensed software.

  4. 4. Conduct a software audit.  Compare the number of software installations to the number of licenses.

  5. 5. Delete any unlicensed software and secure licensed copies as necessary.

  6. 6. Schedule regular software audits to ensure ongoing compliance.

For more information about BSA’s suite of SAM solutions geared for enterprises, SMBs and IT professionals, visit www.verafirm.org.